TROOP 180 – SCOUT DOLLARS
The Scout Dollar concept is a fund raising incentive tool. It allows scouts to be recognized
for their individual and group efforts in the troop. When a scout participates in fund raising for the troop he receives scout dollars for his efforts. All money raised is entered into the troops funds.
A record is made on the amount of dollars made from this effort, after costs are subtracted, and the names of all boys participating
in the effort. The goal is for roughly half of the profit (after mandatory sales) from the fundraiser to be made available
for the boys to use in order to participate in troop activities.
Fund Raisers:
Scouts are required
to participate in both primary annual fundraisers.
- Spaghetti dinner
- Popcorn Sales
Fund raisers not included in the scout dollars program are:
- Print cartridge recycling
- Cell phone recycling
- Vehicle donations
Sanctioned Scout Dollar Usages:
- All weekend campouts
- Summer
camp / Jamboree / Philmont
- Troop
T-Shirt/Sweatshirt purchases
- Troop
Registration or Dues
- Donations
to the troop
Popcorn sales have become quite successful over the past few years. This is one of the
most likely areas to earn scout dollars. The first $60 of sales are considered required sales, these will not be counted in
the scout dollar calculations. Following the initial $60, all additional sales will earn the scout 20% of the sales toward
scout dollars.
Example I: Jerome is able to sell $160 in product. The first $60 is considered required
sales for the troop programs. The remaining $100 is than considered for scout dollars. At 20%, Jerome would have $20 available
to scout dollars.
$160 - $60 (required) = $100
$100 * 20% = $20
Money earned by the scouts during the table sales is included in their total sales. However,
tips that come in during the tables sales will be considered as troop donations.
The popcorn fundraising coordinator is responsible for tracking details for the boys and
supplying the final figures to the troop finance person.
Scout Dollar Calculation – Spaghetti Dinner:
The spaghetti dinner has been a long running tradition for the troop. It has also been
successful in bringing money into the troop, both with ticket sales and the sale of ads for the journal. Scouts are required to sell at least two tickets to the spaghetti dinner. As with popcorn, the required
sales will not count toward scout dollars. After the first two tickets, scouts will earn $1 for every ticket sold. They will
also earn $5 for every ad sold for the journal.
The spaghetti dinner coordinator is responsible for tracking details for the boys and supplying
the final figures to the troop finance person.
Example II: Thor sold 22 tickets to the spaghetti dinner and 2 ads for the journal. As
a result $30 would be credited to Thor’s scout dollar account.
(22 tickets – 2 (required)) * $1/ticket = $20
2 ads * $5/ad = $10 $20 + $10 = $30
Summary:
Depending on how dedicated each scout is to selling, many activities can be self-funded.
The hope is that this will encourage the boys to increase sales, helping them to achieve their goals in scouts, as well as
the troop in meeting those goals.
Policy Details:
- The troop committee shall establish, at the
time a fund raising activity is approved, if the scout dollars will be accounted for, as well as the method for determining
earned credit
- All money raised through troop sponsored
fund raisers is property of the troop
- The troop committee will be responsible for
the distribution and disbursement of all monies held in troop accounts
- Money credited to Scout Dollars will be held in a bank account(s) owned and controlled by and for the sole benefit of the troop
- Scout
Dollars held for a scout account may be transferred to another register scout in
the troop with the written permission of the scout and his parent/guardian
- Once a scout permanently leaves the troop,
these Scout Dollars are no longer associated with the scout.
- If a refund for payments made to a scout
activity is approved, any money originally paid from Scout Dollars shall be returned
to Scout Dollars
- Scouts will be kept informed on Scout Dollar
availability through publication at regular troop meetings
- The troop will establish and maintain accounting
procedures which properly credit and account for funds raised in accordance with this policy
- The troop committee will receive a report
not less frequently than twice each year describing the distribution and disbursement of funds under this policy
- Each Scout and his parent/guardian shall
receive one written report each year on a schedule to be determined by the Troop Committee.
This report will show funds credited to the Scout’s individual account for each fund raising activity sponsored
by the troop and debits from the Scout’s individual account for payment
- Scout
Dollars will be rounded down to a whole dollar value
- A panel of the Troop Committee Chair, Scoutmaster,
and the Troop Treasurer shall resolve disputes over actions governed by this policy.
